Customer Service Specialist

As a Customer Service specialist, you will be the first point of contact for JDE customers and deliver customer services in line with defined policies and procedures. This is a B2B role, our customers are grocers, convenience and wholesale.

You will provide a complete order process and customer service facility to all customers and ensure that all order and delivery issues are promptly resolved in order to maintain the highest level of customer service at all times:

• Process customer orders according to target
• Number of end user customers on target
• Handling enquiries daily according to the defined target

The operations function ensures the integration of all key business processes from supplier to customers, providing products, services and information that add value for customers and stakeholders. The function manages sourcing, procurement, manufacturing, supply chain (warehousing, logistics and distribution) and planning processes and ensures optimal alignment between demand and supply at a global scale, taking into account efficiency, required flexibility, security of supply and considering costs, working capital, quality and service levels.

Key Responsibilities

• Timely and accurate Order Processing: Maximises customer service level by processing all customer orders in such a way to eliminate any errors in order. Analyses service failures and makes recommendations for improvements. To maximise customer service level and sales.
• Resolve customer complaints: Ensures efficient customer complaints handling and decrease of the number of complaints.
• Pre-advising all customers of any potential shortages including reason and next availability. Including accurate and timely recoding of all shortages
• Processing all allocated customer’s returns/queries. Logging all customer complaints queries or issues and ensuring all are resolved in a timely manner.
• Obtaining and evaluating all relevant information to handle enquiries and complaints. Reports on customer complaints as requested by customer service lead.
• Stock Data: Gather data from Demand Planning and provide information on stock issues in such a way that efficient communication is relayed to all customers and internally to sales in order to maintain excellent customer relationships. Supporting customer stock allocation as required.
• Deliveries: Provide the Logistics Operators with adequate lead-time in such a way that all customer deliveries can be planned, coordinated and dispatched in order to satisfy the required deadlines, maximise utilisation and minimise cost.
• Administration: Administer customer account data. Update master data as appropriate, ensuring accurate specific information. Provide on-going support as requested by team leader or manager.
• Evaluate external customer satisfaction, define and implement improvement activities based on these results.
• Service Level KPI’s: Maintain excellent customer service level of 98.5%.
• Communicate both internally and externally, weekly service updates.
• Daily communication and regular updates with customers where necessary on service.
• Responsible for dealing with customer queries within the agreed KPI’s set.
• Cross functional working with departments including National Account Managers, Demand and logistics team.
• Responsible for overflow of machine service enquiries and processing through to engineer.
• May be required to attend customer performance review meetings.
• May be required to work with the customer collaboration team on projects / information gathering.